Invoices
Building and sending invoices by hand after every job.
Grok Bot Install by OWD
Your AI office assistant, installed and managed for you.
We install an AI assistant that has its own computer, connects to the tools you already use, and does real office work. Set up and managed by a marketing team that only works with home service businesses.
Sample interface
Busywork
Your office is buried in busywork
Follow-ups
Chasing estimates, unpaid invoices, and finished jobs.
Data entry
Copying the same details between your software, email, and books.
Messages
An inbox and texts that never stop, and things that slip through.
What it is
What Grok Bot is
Its own computer
Grok Bot works on its own machine, so it can use the web and your apps like a team member would.
Connects to your tools
It plugs into the software you already run the business on.
Runs routines
It handles recurring office tasks on a schedule or when something happens.
You approve what goes out
Nothing goes to a customer without your OK.
Off your plate
What it can take off your plate
Invoicing
Job follow-ups
Review requests
Daily briefings
Inbox and calendar
Sample data
Example conversations
A sample of how an owner can text Grok Bot. Names, jobs, and amounts below are placeholders.
9:41Grok Bot
Build invoices for yesterday's completed jobs
I pulled yesterday's completed jobs. Three sample invoices are ready for your OK.
Sample invoice set
- Sample Customer A · Tune-up$240.00
- Sample Customer B · Capacitor$186.00
- Sample Customer C · Drain line$95.00
Awaiting your approval
Invoices
9:41Grok Bot
Draft replies to new Google reviews
Two sample drafts are ready. Nothing goes out until you approve it.
Drafts awaiting approval
Thanks for calling Sample HVAC. Glad the visit went well.
Thanks for the feedback. We will follow up about the filter.
Reviews
9:41Grok Bot
What's on the schedule tomorrow?
Here is a sample of tomorrow's board. Each job has a tech assigned.
Sample morning summary
- 8:00 AM · Tune-upAlex R.
- 10:30 AM · No coolJordan L.
- 1:00 PM · MaintenanceAlex R.
Sample Customer on each job. Tech assigned.
Schedule
Your tools
Works with the tools you already use
- Housecall Pro
- Gmail
- Outlook
- Google Calendar
- QuickBooks
- Slack
Real result: an HVAC company we work with
An HVAC company we work with connected Grok Bot to Housecall Pro. Their front desk no longer builds invoices, so that time now goes to higher-value work for the business.
How it works
How it works
- 01
Discovery call
We learn your tools and where your office time goes.
- 02
Install
We set up Grok Bot and connect it to your tools.
- 03
Train
We build your routines and train your team to work with it.
- 04
Manage
We monitor it, add new routines, and check in with you.
Packages
Install plus ongoing management
Setup
$2,500
one-time
Managed
$697/mo
monitoring, new routines, monthly check-in
FAQ
FAQ
Grok Bot only connects to the tools you choose to connect, and you can disconnect any of them at any time. We walk through exactly what it can see on the discovery call.
No. You approve what goes out. As trust builds you can decide which routine tasks it handles on its own.
The Grok Bot subscription is separate from our install and management. We go over the options and costs on your call.
It is built to free your team from repetitive office work so they can spend their time on higher-value work, like the front desk at an HVAC company we work with.
Setup is $2,500 one-time, and ongoing management is $697/mo. Book a 15-minute call to see if it fits your business.
Ready to put Grok Bot to work?
Book a 15-minute call and we will show you what it can take off your office.